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Word: Spellchecker
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Completing a
paper does not mean just getting works on the screen and printing the
document. It means checking for errors and using different words rather
than the same ones each time.
Spellchecker
| Thesaurus | Find/Replace | Autocorrect |
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Spellchecker |
1 |
Word will automatically check
the spelling as you type. It will make some minor corrections, but will
not always do the correction automatically. It will also check for errors
in grammar and punctuation.
PLEASE
NOTE: Just running the Spellchecker does NOT eliminate
the need to proof read your document. The Spellchecker will catch most
but certainly not all errors.Run the Spellchecker and then proof read
carefully! |
2 |
Look at the sample text below:
A word that the
Spellchecker believes is not spelled correctly will be underlined in red.
If you know the correct spelling you can make the correction yourself
and the red line will disappear. |
3 |
You can start the Spellchecker
for the document by going to Format / Check spelling or pressing F7.
Just a side note:
You also see Word Count as one of the options. This can be a very helpful
tool in finding out just how long your document really is. |
4 |
As the Spellchecker runs,
it will bring up the following dialog box each time it thinks it has found
an error.
The program will show the error
in red, and below the possible words you were intending to type. Select
the correct one and click on Change. The program will automatically resume
checking.
Note you can Ignore the finding.
Maybe it is name that isn't in the program's dictionary. If it is only
in the document once, you might elect to just Ignore it. If it is a reoccurring
name, you can elect to Add to Dictionary by clicking that option. You
may find certain scientific terms, specialized words, etc. not in the
standard dictionary. |
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Thesaurus |
5 |
Look at the following sentence:
If you wanted
to use a different word for "urging", place your curser in the
word and right click on your mouse. You will see the following:
Slide your mouse
down to Synonyms, and you will see the six that Word selected. If you
want one of them, slide over the word and release the mouse button. It
will automatically replace the word with your choice. |
6 |
If you don't see what you
think would work better, but still want to see more options, slide down
to Thesaurus. The following screen will appear on the right side of your
document:
You can click
on All Reference Books or All Research Sites for more options. |
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Find/Replace |
7 |
This is a great feature of
Word, if you want to find a word in your document, or find a word and
replace it with another. Go to Edit / Find and you will see the following
choices. Select Find.
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8 |
Now you see the following
menu:
Type the word you are looking
for in the Find what: blank and press Enter. It will find the first occurrence
of the word. If you want to search for more, click on the Find Next button.
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9 |
So far you are looking at
just Find. Now we get to Replace. Suppose you found out that you spelled
a name in your document wrong each time it appeared. This is where Find
/ Replace will cut down the time considerably. Click on the Replace button:
In the Find what blank type
the misspelled word. In the Replace with blank, type the correct spelling.
Press Replace to replace it once, or Replace All to replace every occurrence
in the document. |
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Autocorrect |
10 |
Autocorrect does just what
the name implies, but you can customize it to fit the way you work. You
can add to this feature.
If you are tired of always
typing your name in Word, you can use your initials to have the program
automatically type your name. If you are typing a paper where the main
subject is hard to spell, (Schwarzenegger, for example), you can create
your own abbreviation (SC, for example), and every time you type SC, it
will be replaced with the whole word. Here is how it works. |
11 |
Go to Tools / AutoCorrect
Options
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12 |
The following menu will appear:
Under Replace: type in your
abbreviation. Under With: type in the replacement text. See the example
for Schwarzenegger above. Press OK. The next time you type SC, it will
automatically be replaced with Schwarzenegger. |